Overview
A global strategic advisory firm in Manhattan is seeking an office assistant to perform a variety of administrative and clerical tasks to support the smooth operations of the office. The office assistant/executive assistant team reports to the Head of Operations (North America) overseen by the Regional Office Head.
Standard working hours will be 8:30 am-5:30 pm, Monday through Friday, with flexibility, if needed. This is a hybrid position, generally consisting of 3 days in the office and two days working remotely. This company values work-life balance to ensure employees have the time and space to focus on personal and family obligations. However, from time to time, there could be a need to work out of hours, address urgent matters, or virtually attend an early morning company-wide meeting.
Responsibilities
Phone and Visitor Management:
- Answer incoming calls, providing information or redirecting calls to appropriate personnel
- Coordinating and welcoming internal and external visitors to the office, ensuring they are set up to work effectively from the office
Office Support:
- Perform general office duties such as organizing office supplies, restocking stationary room, and ordering new materials as needed
- Handle incoming and outgoing mail, including sorting, distributing, and preparing shipments. Along with being the point person for our internal subscriptions
- Oversee the maintenance and repair of office equipment, coordinating with vendors and the office building as needed
- Ensure the office environment is kept organized, and conducive to productivity
Support for Team Members:
- Assist with special projects and tasks as requested for the wider support team.
- Offer backup support to other administrative staff during absences or peak periods
*This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the role and it may be amended at any time at the sole discretion of the Employer.
Qualifications
- This role requires strong organizational skills, attention to detail and the ability to handle multiple tasks efficiently
- A high-performer who strives for excellence and takes genuine pride in their work
- Affable, dependable, and over time, works to build trusting and meaningful relationships with colleagues
- Someone with a keen interest in understanding and connecting to the firm’s purpose, what the company does, and how they serve their clients
- Polished and professional, with a “no job is too big or small” attitude; equally gracious and determined in any task
Requirements
- US passport, Green Card or EAC
- The role does not typically require travel. However, there are opportunities to travel to other offices for training and development, and to other – sometimes far-flung – destinations for off-sites and events.
- Applicants should be available to start ASAP
Salary and Benefits
- The base compensation per annum is contingent on background and experience
- Additionally, a discretionary performance bonus for business support staff is considered, and at the end of the fiscal year
The benefits package as follows:
- A 401(k) with matching
- A no-deductible healthcare package (Medical, Dental, Vision, Mental Health Services) covered at 100% company-paid premiums for you and your dependents
- Maternity and Paternity leave
- Company-paid life insurance
- 25 days paid annual leave prorated from the start of employment
