Overview
A professional in NYC is looking for a seasoned personal assistant who has experience in a household with children. 85% of the role will be personal assistant and 15% will be child care for middle school aged children. The schedule is Monday through Friday but the candidate should be flexibly to work long and irregular hours from time to time. The candidate should also be driven, have a can do attitude, be proactive, and use good judgement. They should have great attention to detail and be able to prioritize multiple tasks and demands.
Responsibilities
- Manage complex schedules and calendars
- Coordinate travel arrangements
- Organize meetings and conference calls
- Handle correspondence and communication
- Oversee household staff
- Assist with personal shopping and gift purchasing
- Coordinate family events and activities
- Organize and manage personal matters including deliveries, pickups, and running errands
- Basic financial management (expense reports, budgeting etc.)
- Assist with childcare for middle school children as needed
Qualifications
- High level of professionalism and integrity
- Adaptability and flexibility
- Proactive and anticipate needs
- Emotional and strong interpersonal skills
- Knowledge of etiquette and protocols
- Familiarity with high end services and vendors in NYC
- Basic understanding of business operations and board dynamics
- Ability to navigate family dynamics professionally
- Be able to work independently when required
- Proactive problem-solver. Can think ahead, minimizing potential issues and identify ways to improve
- Is discreet and professional when handling confidential information
Requirements
- Exceptional organizational and time management skills
- Strong verbal and written communication skills
- Proficiency with various software and technological tools (calendaring, email, project management, Canva etc.)
- Discretion and ability to handle confidential information
- Ability to Multi task and prioritize
- Problem solving and decisions making capabilities
- Ability to work under pressure and meet deadlines
- Attention to detail
- Comfortable in both formal business settings and casual family environments
- Ability to travel as needed
- Ability to be be mobile and active throughout day
Salary and Benefits
DOE based on experience
