Overview
Expectant parents in the West Village of NYC, are seeking a part-time house manager/personal assistant. This is a new role and the schedule will be a guaranteed 20 hours per week (with the potential for this to expand in due course, as their family grows). These hours can be worked flexibly between 8am and 5pm Monday through Friday. Candidates will be able to work at least 2 of these days in a remote capacity each week, and the rest in-person. The family’s current primary residence is in St Thomas, VI, and they are relocating permanently to NYC next year. They are also building another home in CO, and in due course there will be more for the candidate to do/manage as it pertains to this property.
Responsibilities
- Staffing Management (2 hrs per week on average): manage payroll systems, track staffing expenses, track tax & regulatory related deadlines, identify/oversee staff healthcare requirements
- Household Errands (4 hrs per week on average): pick up packages, handle returns, drop off mail/documents
- Apartment Manager (3 hrs per week on average): schedule cleaning, oversee and schedule routine and unexpected maintenance, monitor/arrange small household projects/contractors
- Event Planning (1 hr per week on average): arrange dinners/holiday parties/birthday parties by tracking and scheduling vendors, monitoring budgets and guiding setups
- Scheduling (4 hrs per week on average): keep the family on track and organized, make sure personal errands are completed and deadlines are not missed
- House Manager (6 hrs per week on average): track, save, categorize receipts, ghost write communications with contractors - this will mostly pertain to the family’s home in CO. Once construction is complete, candidates should expect to take on more tasks related to the management of this property.
Qualifications
The following are skills that will set the candidate up for success (that can also be developed on the job through dedicated hours for learning):
- Quickbooks
- Gcal, Gmail or other scheduling apps
- Basic Excel
- Payroll software
- Knowledge of local restaurants and cultural activities
Potential areas of advancement/growth to full-time:
- Staff managerial skills
- Travel arrangements (the family enjoy doing this themselves for now, while they have the capacity to do so)
- Cross-estate management
- Accounting/bookkeeping
Requirements
- Candidates must have at least 5 years' verifiable experience working in a similar role, with knowledge of NYC (an established vendor network is a huge plus)
- Candidates should be trustworthy, organized, proactive, discreet, with clarity and tact as it pertains to communication
- Since the family are in the process of moving to NYC from St Thomas, VI, candidates should be willing and able to assist with this process, as required (e.g. coordinating shipping etc.)
- US passport, Green Card or EAC
- Available to start ASAP
Salary and Benefits
- $50-$75/hr
- 1 x week PTO + 10 federal holidays
- Competitive healthcare stipend or reimbursement (in line with a full-time position)
