West Valley
$40-50 an hour plus OT and stripped towards Benefits
6 day work week
Position Overview:
We are seeking a seasoned, detail-oriented, and highly organized Personal Assistant to support a high profile artist in managing their personal and professional life. This role requires a quick-thinking, tech-savvy individual with exceptional time management skills who can anticipate needs, stay a step ahead, and ensure smooth day-to-day operations. The ideal candidate is experienced in working in a fast paced environment, flexible, adaptive, professional and discreet.This position is ideal for a polished, efficient, and intuitive professional who thrives in a dynamic environment.
Responsibilities
Personal and Professional Support:
○ Oversee and manage the Principle’s complex calendar, including scheduling doctors’ appointments, meetings, studio sessions, gigs, travel and personal engagements.
○ Monitor and anticipate upcoming deadlines, appointments, and priorities. Send reminders and daily update emails.
○ Manage personal wardrobe, laundry and closet organization.
○ Liaise with wardrobe stylists hired for professional events ensuring the Principle’s attire is curated for events.
○ Coordinate travel advancements as needed to ensure consistency in personal and professional normalities including health and wellness.
○ Run errands, personal shopping and handles online orders and returns providing receipt reports to business. managers weekly.
○ Creating and maintaining lists, ensuring all content is continually updated. For example; house stock items, basic grocery lists, packing lists etc.
○ Drive the Principle to and from personal and professional events
○ Manage household needs, including maintenance, staff coordination, and organization.
○ Handles groceries, ordering meals, communicating with the Chef on meal prep and delivery.
○ Handle correspondence and communication, including emails, calls, and messages regarding personal and professional matters.
○ Liaise with the Management team to ensure scheduling stays organized and updated.
○ Maintaining confidentiality at all times when assisting with personal and professional needs
Travel Support:
○ Accompany the Principle during travel to provide consistency in support, assistance and logistical coordination.
○ Prepare, pack and unpack for trips, ensuring all items are organized, accounted for and laundered during travel.
○ Act as a point of contact for the Principle while traveling.
Health and Wellness Support:
○ Schedule and manage medical appointments, maintain health records, and liaise with healthcare professionals
○ Coordinate and maintain health and wellness routines, domestically and while traveling.
○ Communicate with Chef for meal/menu prep twice a week
Qualifications:
○ Minimum of 3 years of experience as a personal assistant, preferably in a creative or high-profile environment.
○ Exceptional organizational skills with the ability to multitask and prioritize effectively.
○ Strong time management skills and the ability to adapt to changing circumstances quickly.
○ Tech-savvy, with proficiency in managing digital calendars, smart home devices, social media platforms and apps.
○ Discretion and professionalism in handling confidential and sensitive matters.
○ Strong interpersonal skills, with a calm demeanor and proactive approach.
○ Availability to travel frequently and provide flexible hours as needed.
○ Knowledge of health and wellness practices is a plus.
○ Flexible availability in hours and schedule
○ Able to travel frequently domestically and internationally