Team Assistant £18.50p/h base rate (£21.50p/h) 5 days in the office - City of London 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential. A global financial company is seeking a Team Assistant within Global Banking & Markets, Investment Banking. As an Assistant within the division, they will be responsible for providing extensive administrative support to 5-6+ bankers at Junior to senior VP level. There could also be scope to support junior MD level depending on the team. There will be scope for development to support Senior MD’s during Assistant vacations. This role works within a team of assistants supporting various bankers within an industry group team. The Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement. This would suit someone with a year’s + experience working as an Assistant with knowledge of diary management, travel booking and logistics management. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a finance type environment is desirable. What you’ll do: Diary and calendar management for bankers (VP level+) Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings Car bookings Expense management and preparation Invoice processing Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues What you’ll do: Excellent Outlook skills a necessity with a proactive attitude when managing diaries and logistics. Able to manage competing time-sensitive priorities and tasks. Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels Comfortable working with people at all organizational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Discretion to deal with confidential business matters. Friendly, polite, and approachable with a “can do, muck in” attitude.